By sending in your application, you agree to the terms and conditions below. If you're approved, your invoice must be paid by the due date given. If it isn't paid by then, your spot may be given to another vendor.
Weather policy
Our socials go on as scheduled when the forecasted chance of rain is below 20%. Depending on the venue, we may have enough space to move everything inside, so many events can go on rain or shine.
In light rain, canopies may be allowed with approval from our event team to help protect your products and displays.
If the chance of rain is above 20% and we can't move indoors, the event will be rescheduled to a new date. If an event is rescheduled, your vendor fee becomes a credit for the new date only. If you can't make the new date, the fee can't be moved to a different event.
Vendor fees and cancellations
Vendor fees are non-refundable. With at least 1 week's notice of your cancellation, we may be able to move your fee to another event. Vendor fees are based on venue costs and may change. You agree to have all required permits and a clean setup in case of a city inspection.
The Saddle Social covers the venue and insurance costs for each event. These are paid in advance to secure the location, which is why fees can't be refunded.
Liability
The Saddle Social isn't responsible for improper setups. By participating, you agree that you're solely responsible for your own property, equipment, products and personal safety during the event.
The Saddle Social, its organizers, staff and partners aren't liable for any loss, theft or damage to vendor property, or for any injuries or accidents before, during or after the event. We encourage vendors to carry their own insurance and take the precautions needed to protect their belongings and keep their setup safe.
By attending and participating, you agree to release and hold harmless The Saddle Social from any and all liability arising from your participation.
Setup & arrival
Our team will be on site 1 hour and 30 minutes before each event starts, so you can arrive and set up any time in that window. Your booth must be fully set up 15 minutes before the event starts.
Late arrivals will lose their spot and their vendor fee.
Breakdown & departure
To respect our venues, all vendors must fully take down their booth, load all equipment, remove all trash and leave the property within 1 hour of the event ending.
Please start packing up promptly when the event ends and work efficiently so we stay in good standing with our venues. Vendors who regularly stay past the breakdown window may not be invited back to future events. Thank you for helping us keep our venue partners happy!
Venue changes & cancellations
If a venue cancels or ends its partnership with The Saddle Social, vendor fees remain non-refundable. We'll make every reasonable effort to find another venue and move your spot to a future event. If you're offered a rescheduled date and can't attend, your vendor fee will be forfeited.
The Saddle Social may change venues, event dates or event locations when needed to keep our events running.
No refund policy
All vendor fees are non-refundable. Your payment secures your spot for the event dates you're approved for. We plan space, marketing and event logistics around confirmed vendors, so we can't offer refunds for cancellations, no-shows, weather or personal circumstances. With at least 1 week's notice, we may be able to move your fee to another event.
In unforeseen circumstances beyond our control, credits may be offered at our discretion, but refunds won't be issued. By submitting payment, you agree to this no refund policy.
Photos and video
You may be photographed or recorded during the event, and you agree that these photos and videos can be posted on The Saddle Social's Instagram, TikTok and other social media.
